GovEagle is designed to work seamlessly with your organization's existing templates for proposals, compliance matrices, briefing decks, and other deliverables. Rather than requiring you to adopt new formats, GovEagle preserves and enhances your templates by intelligently adopting their styles, structure, and formatting.
Why Templates Matter
Most proposal teams have invested significant time developing templates that:
Reflect corporate branding and visual identity
Comply with organizational style guides
Meet customer-specific formatting requirements
Streamline document production with predefined styles
Ensure consistency across proposals
GovEagle respects this investment by working within your existing template framework.
How GovEagle Preserves Template Formatting
When you insert AI-generated content into a document that uses a template, GovEagle automatically adopts the formatting and styles at your cursor location.
In Microsoft Word:
Heading styles (Heading 1, Heading 2, etc.) are preserved
Body text adopts your template's paragraph styles
Standard built-in styles are maintained
Fonts, sizes, colors, and spacing match your template
Preserving document styles
Note on Custom Styles
GovEagle currently supports standard Word styles (Heading 1, Heading 2, Body Text, etc.). Custom style names (e.g., "Section L Requirements" or "Technical Approach Text") are not automatically recognized. For best results, use Word's built-in styles or manually apply custom styles after inserting content.
In Microsoft Excel:
Cell formatting and borders are respected
Column widths and row heights match existing structure
Number formats and cell styles are maintained
In Microsoft PowerPoint:
Slide layouts from your template are used
Text formatting matches your template styles
Bullet styles and color schemes remain consistent
Asking GovEagle to Fill Out Templates
One of the most powerful ways to use GovEagle with templates is to ask the AI to read and populate your template structure.
Word Template Example
Your prompt: "Read this document template and populate the Technical Approach section based on the requirements in SOW Section 3."
GovEagle will analyze your template structure, identify the section, review requirements, and generate content that fits your format.
Excel Template Example
Your prompt: "Read this compliance matrix template and fill it out with all requirements from Section L. Match the column structure exactly."
GovEagle will analyze your template's columns and generate table data in the same format.
PowerPoint Template Example
Your prompt: "Read this slide and create bullet points for our management approach based on evaluation criteria M.3."
GovEagle will understand the slide's context and generate content appropriate for the template layout.
Best Practices for Template Integration
Position Your Cursor Carefully In Word, place your cursor where you want content inserted and in a paragraph using the appropriate style. GovEagle adopts that style when inserting.
Select Target Cells in Excel Click on the starting cell before requesting data from GovEagle to ensure proper placement.
Work Slide by Slide in PowerPoint Navigate to the specific slide you want to populate before requesting content.
Be Explicit About Structure If your template has a specific structure, mention it: "Fill out the compliance matrix with columns for ID, Text, Compliance Status, and Section Reference."
Iterate as Needed If inserted content doesn't perfectly match your template format, ask GovEagle to adjust it, or make minor manual formatting adjustments.
Save Template Versions Keep a clean master template separate from working documents to prevent accidental modifications.
Tips for Using Templates Effectively
Use Standard Style Names in Word Templates with standard style names like "Heading 1," "Heading 2," "Body Text" work most smoothly with GovEagle. If you use custom styles, plan to apply them manually after content insertion.
Include Clear Headers in Excel Descriptive column headers help GovEagle understand what data belongs where when filling out templates.
Define Layouts in PowerPoint Use PowerPoint's built-in slide layouts and content placeholders for best results.
Provide Context in Your Prompts Reference your template structure when making requests: "Using the template format in this document, create..."
Troubleshooting Template Issues
Word: Inserted content doesn't match template styles
Verify your cursor is positioned in a paragraph using the correct style before inserting
Manually apply the correct style after insertion if needed
If using custom styles, apply them manually after GovEagle inserts the content
Excel: Data doesn't align with template columns
Describe the exact column structure in your prompt
Select the starting cell before inserting
PowerPoint: Content formatting is inconsistent
Some manual adjustment is normal for PowerPoint templates
Use Format Painter to copy formatting from existing template slides
General: Template structure is disrupted
Undo (Ctrl+Z) and try inserting with cursor positioned differently
Request smaller chunks of content inserted one at a time