The GovEagle Word Add-In brings AI-powered proposal writing directly into Microsoft Word, enabling you to draft, edit, and refine narrative content without leaving your document. This is where most proposal teams spend the majority of their authoring time, working on technical approaches, management plans, past performance narratives, and other written sections.
For instructions on installing and opening the add-in, see Authoring Workspace Overview.
Common Word Add-In Use Cases
Creating Annotated Outlines
Ask GovEagle to analyze your solicitation and create a detailed proposal outline with requirements mapped to each section.
Example prompt: "Create an annotated outline for the Technical Approach volume based on Section L and M requirements"
Drafting Proposal Sections
Request first drafts of narrative sections, specifying the requirements to address and desired page length.
Example prompts:
"Draft a 3-page technical approach for Task 1 (SOW Section 3.1) addressing evaluation criteria M.2.1"
"Write an executive summary highlighting our key discriminators for this opportunity"
"Create a past performance narrative for our NASA ACES contract that addresses the relevancy criteria in Section M"
Editing and Refining Content
Ask the AI to review, improve, or revise existing content in your document.
Example prompts:
"Read this section and make it more concise while keeping all key points"
"Strengthen the win themes in the paragraph I've selected"
"Review this draft for compliance with requirement L.3.2.1"
Compliance Checking
Verify that your content addresses all required elements from the solicitation.
Example prompts:
"Check whether this section addresses all requirements in PWS 3.2"
"Review this technical approach against evaluation criteria M.2"
"Identify any missing requirements that should be addressed in this section"
Continuing Existing Content
Let GovEagle read what you've already written and continue in the same style and voice.
Example prompt: "Read this document and continue writing the next subsection in the same style and tone"
Reading Your Current Document
A powerful feature of the Word Add-In is GovEagle's ability to read and understand the content already in your document. This allows the AI to:
Match your existing writing style and tone
Maintain consistency across sections
Continue narratives without repetition
Edit specific passages while preserving surrounding context
To use this capability, include phrases like:
"Read this document..."
"Based on what I've written above..."
"Continue from where the current section ends..."
"Review the selected text..."
"Fill in the missing content for this section..."
When you select text in your Word document before making a request, GovEagle focuses specifically on that selection.
Inserting Content into Your Document
After GovEagle generates a response, you can insert it directly into your Word document.
Insert Capability
Review the AI-generated content in the chat panel
Click the Insert button below the response
The content appears at your cursor position in the document
Formatting Preservation: When you insert content, GovEagle automatically adopts your document's existing styles. If your cursor is in a section using "Body Text" style, the inserted content will use that style. If you have custom heading styles, GovEagle will apply the appropriate heading levels based on your document structure.
Working with Templates
If you're using a Word template with predefined styles, headings, and formatting, GovEagle respects that structure when inserting content.
Example workflow:
Open your proposal template
Navigate to the section you want to populate
Ask GovEagle to draft content for that section
Insert the response, which will automatically use your template's styles
You can also ask GovEagle to fill in template sections:
See Working with Templates for more detailed guidance on template integration.
Iterating on Content
If the AI's first response isn't exactly what you need, continue the conversation to refine it.
Example iteration:
First request: "Draft a management approach for Task 2"
Follow-up: "Make it more focused on our team's qualifications"
Further refinement: "Add specific examples from our past performance"
Final adjustment: "Reduce to 2 pages while keeping the key discriminators"
Each iteration builds on the previous response, allowing you to guide the AI toward the exact content you need.
Best Practices for Word Add-In
Start with Clear Requirements Always reference specific solicitation sections, evaluation criteria, or task requirements in your prompts. This ensures the AI generates compliant, targeted content.
Specify Length and Format Tell GovEagle how long the content should be and any format requirements (page limits, paragraph structure, etc.).
Use Active Voice Ask for content written in active voice with specific examples. Example: "Write this using active voice and include quantifiable results from past performance."
Review Before Inserting Always review AI-generated content before inserting it into your document. Make sure it aligns with your strategy and accurately represents your organization.
Combine AI and Human Expertise Use GovEagle for first drafts and structural content, then apply your subject matter expertise, proposal strategy, and competitive insights to refine it.
Reference the Prompting Guide See the Prompting Guide for detailed strategies on crafting effective prompts and getting the best results from the AI.
Save Frequently As with any Word document, save your work regularly. The add-in works with standard Word files, so use your normal save and version control processes.
Tips for Common Scenarios
For Technical Approaches: "Draft a technical approach for [Task/Requirement] that demonstrates our solution using active voice and specific examples from our past performance. Address evaluation criteria [M.X.X]."
For Management Plans: "Create a management approach for [Task] that highlights our team structure, key personnel, and quality processes. Reference our organizational chart and relevant past performance."
For Past Performance: "Write a past performance narrative for [Contract Name] that demonstrates relevance to [Current Requirement]. Include contract details, our role, quantifiable outcomes, and client contact information."
For Executive Summaries: "Create a 2-page executive summary that highlights our top 3 discriminators, addresses all evaluation factors, and uses customer-focused language."
Troubleshooting
AI doesn't have enough context: Make sure you've selected the correct opportunity and that solicitation documents have been uploaded. Check that relevant content is included in the content scope.
Inserted content doesn't match template styles: Position your cursor in the appropriate template section before inserting. The AI adopts the style at the cursor location.
Response is too generic: Provide more specific prompts with exact requirements, desired length, and references to your content library. Ask for concrete examples rather than general statements.
Content doesn't address the right requirements: Explicitly cite the solicitation sections, evaluation criteria, or task requirements in your prompt.