The Content Library is your centralized repository for all the documents that power GovEagle's AI responses. Store past performance narratives, capability statements, resumes, corporate documents, and other proposal materials.
See Building Your Content Library to understand what kinds of documents are best for the Content Library
You may have limited access to modify the Content Library based on the role you are assigned by your Admin. See Managing Users & Access Control.
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How the Content Library works
GovEagle uses your Content Library to provide accurate, company-specific responses. When you ask questions in chat, GovEagle searches through your uploaded documents to find relevant information to incorporate into its answers.
This means you can ask questions like:
"What past performance do we have with NASA?"
"Summarize our cybersecurity qualifications"
"What projects has [employee name] worked on?"
GovEagle will search your Content Library and provide answers based on your documents.
Adding to the Content Library
There are three primary ways to add to the Content Library:
Synchronization from an external source, such as Sharepoint. See Connecting SharePoint & Integrations.
Uploading to the Content Library page in the web application.
Uploading an item through a chat. Any file uploaded through chat is placed in your personal, private folder.
Your private folder
All items that you upload to a chat message will be placed in your default private folder. Your default private folder starts with your name and ends with “private library” e.g. “Nathan’s private library”. Files and folders within this private folder are only visible to you.
Private folders are yellow while public folders are blue.
Tags
Tags are labels you can apply to documents to make them easier to find and reference. Unlike folders, which organize documents in a single hierarchical location, tags allow you to group related documents across different folders based on shared characteristics.
Why Use Tags?
The most effective use of tags is to capture information about your documents that isn't immediately obvious from the document content itself. While GovEagle can search the text within your documents to find relevant content, tags help you filter and organize documents based on metadata that may not appear in the document.
What to Tag
Consider using tags to capture:
Win/Loss Status
Tag proposals as "Won" or "Lost" to help the AI prioritize successful approaches
This information typically isn't stated within the proposal itself but is valuable context for reuse
Your Role on the Contract
Tag with "Prime" when your organization was the prime contractor
Tag with "Subcontractor" when you served as a sub
Tag with the percentage of work if relevant (e.g., "Prime-60%", "Sub-40%")
This helps ensure past performance is used appropriately
Teaming Partner Content
Tag documents from teaming partners with their company name
Add a "Teaming Partner" tag to distinguish partner content from your own
This prevents the AI from presenting partner capabilities as your own
Customer/Agency
Tag with specific agencies (e.g., "NASA", "DoD", "VA")
Tag with broader customer categories (e.g., "Federal Civilian", "Defense")
Useful when the agency name might not be prominently featured in the content
Domain or Industry
Tag with relevant domains (e.g., "Healthcare", "Financial Services", "Energy")
Tag with specific programs or initiatives when applicable
Capability or Service Area
Tag with capabilities (e.g., "Cybersecurity", "Cloud Migration", "AI/ML")
Especially useful when documents cover multiple capabilities
Contract Type
Tag with contract vehicles (e.g., "IDIQ", "GSA Schedule", "8(a)")
Tag with contract types (e.g., "CPFF", "FFP", "T&M")
Classification or Clearance Level
Tag documents with required clearance levels
Tag with classification markings if applicable
Time Period
Tag with fiscal year or date ranges for time-sensitive content
Useful for tracking when certain capabilities or certifications were current
Tagging Best Practices
Be Consistent Establish a standard set of tags across your organization. If one user tags proposals as "Won" and another as "Award", it reduces the effectiveness of the tagging system.
Use Multiple Tags Don't limit yourself to one tag per document. A single proposal might be tagged with: "Won", "Prime", "NASA", "Cloud Services", "CPFF", and "FY2024".
Keep Tags Simple Use clear, concise tag names that everyone will understand. Avoid overly complex or ambiguous tags.
Document Your Tagging Scheme Create a reference guide for your organization explaining which tags to use and when. This ensures consistency as your team grows.
Review and Update Periodically review your tags to remove duplicates (e.g., "Cybersecurity" vs. "Cyber Security") and retire obsolete tags.
Focus on Search Value Before creating a new tag, ask: "Would I want to filter or search by this attribute?" If the answer is no, it may not need a tag.
How to Tag Documents
Note
For information on how to sync existing tags from SharePoint, please see Syncing SharePoint Metadata Tags to GovEagle.
Creating a Tag
To create a new tag, navigate to the Content Library page in the web application. In the left sidebar under "GovEagle Tags," click + Add tag. Enter a name for your tag and it will appear in the tag list.
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Add tag button
Applying Tags to Documents
To apply tags to a document, select one or more documents using the checkboxes to the left of each document name. A toolbar will appear at the bottom of the screen — click Manage Tags to add or remove tags on the selected documents.
You can select multiple documents at once using the Select All option in the toolbar to tag them in bulk.
Manage Tags button
Using Tags in Chat
When you add a tag as a reference in a chat message using the @ symbol, GovEagle will focus on all documents with that tag when formulating a response.
Examples:
"@Won proposals - What win themes were most effective in our recent awards?"
"@Prime @NASA - What past performance can we reference for this NASA opportunity?"
"@Cybersecurity - Summarize our cybersecurity qualifications"
This allows you to quickly narrow GovEagle's search to exactly the subset of documents you want to reference.
Tag Permissions
Note: While only Admins and Content Managers can create, edit, delete, and assign tags, all users can reference tagged items in chat.
If you need a new tag created or want to suggest changes to the tagging scheme, contact your Content Manager or Admin.
Tags vs. Folders
Use folders when:
Documents share a hierarchical relationship
Your team needs to browse related documents
You want to mirror an organizational structure
Use tags when:
Documents are related but live in different folders
You need to filter by multiple attributes simultaneously
You want to capture metadata not obvious from document content
Many documents will benefit from both folder organization and multiple tags.
Referencing Content Library items in chat
By default, GovEagle searches your Content Library to find the most relevant documents when responding to you in chat. However, you can tell GovEagle to focus on specific files, folders, or tags when answering your questions.